Weak appointment path
Visitors read treatment pages but the next step is hidden, confusing, or split between phone, forms, and booking links.
Productized clinic lead system
Stop losing patient enquiries from your clinic website.
I install a simple lead capture and follow-up system for dental, private health, physiotherapy, and aesthetic clinics so every enquiry is captured, tracked, and followed up until it becomes a booked appointment.
Built for clinics that already have a website but need a clearer enquiry path, better tracking, and fewer missed follow-ups.
CaptureMake it obvious how patients should enquire from mobile and desktop.
TrackSend every enquiry into one clean tracker with source, service, status, and next step.
Follow upUse simple templates so leads are contacted until booked, closed, or paused.
The problem
Many clinic websites give patients information, but do not manage enquiries well.
Missed follow-up
Enquiries arrive in inboxes with no shared tracker, no owner, and no clear follow-up status.
No simple visibility
The clinic cannot easily see which enquiries are new, contacted, booked, lost, or waiting for a reply.
Reusable system
The first version includes the pieces clinics need before a full CRM.
Landing page or CTA section
A clear page or website section that explains the offer and directs visitors to enquire.
Lead capture form
Fields for name, contact details, website/service interest, message, and consent-friendly context.
Google Sheet CRM
A lightweight tracker for new, contacted, booked, follow-up, lost, and won enquiries.
Notification + follow-up
Email/notification setup where approved, plus templates for fast manual follow-up.
Dental clinic demo
From website visitor to booked appointment.
This demo starts with dental clinics because the enquiry path is easy to understand: patients want treatments, prices, trust, and a fast appointment route.
- Patient visits the clinic website.They see a clear “Request an appointment” or “Ask about treatment” action.
- They submit the lead form.The form captures their details, treatment interest, message, and page/source.
- The clinic receives and tracks it.The enquiry lands in the tracker with a status, owner, and next follow-up action.
- The team follows up until booked.Reception uses templates to reply, call, update status, and prevent silent lost leads.
Best fit
Designed for service businesses where one missed enquiry can cost real revenue.
Packages
Start small, then improve the follow-up process as leads come in.
Starter
Lead Form + Tracker
From €450
- Lead form setup
- Google Sheet CRM template
- Basic thank-you page
- Follow-up status fields
Recommended
Clinic Lead System
From €950
- Landing/service page
- Lead form + Sheet CRM
- Notification path setup
- Follow-up templates
- Mobile-first CTA improvements
Growth
System + Care
Custom
- Monthly checks
- Conversion improvements
- Tracker cleanup
- Extra pages/forms
- Reporting support
Pricing depends on the current website, platform, and integrations. The first step is a short review of the existing enquiry path.
Request setup
Send your website and I’ll suggest the simplest lead system for it.
Use this if you run a clinic or service business, or if you want a demo of the lead capture + follow-up system installed on your existing website.
- No hard sell
- Practical recommendation
- Built around your current site